Waverly Child Care & Preschool

Reports to: The Board, Waverly Child Care & Preschool

Date Last Revised: January 2024

POSITION SUMMARY
The Director of Business Operations will promote, develop, and grow Waverly Child Care and Preschool’s
(WCCP) community, systems, and processes to facilitate extraordinary positive childcare learning services for
the community of Waverly and surrounding areas. Oversight will include all administration; the hiring
process for administrative staff; business operations; marketing; technology; fund-raising; building and
ground maintenance; and finances.

QUALIFICATIONS
A bachelor’s degree in management, marketing, business, human resources, or a related field along with 5
years of supervisory experience is required.
The Director of Business Operations position requires excellent communication and organizational skills, the
highest level of professionalism and confidentiality, self-motivation, management skills to guide the
program in a fiscally responsible manner, strong community building skills, basic knowledge of marketing
and website development and maintenance, an understanding of the fund-raising process and willingness
to attend community events as appropriate. In addition, the Director of Business Operations must be able to
effectively lead others, manage one’s time and the time of others, and prioritize activities.

DUTIES/RESPONSIBILITIES
Marketing, Business Operations, and Administration
• Oversee the work of the Bookkeeper, including, but not limited to:
▪ Billing and collection process
▪ Deposits and recording of all income
▪ Payroll processing and payroll taxes and related filings
• Review and approve all invoices prior to being processed for payment
• Make deposits and sign checks
• Review monthly bank reconciliation on a timely basis
• Develop and monitor all accounting procedures and internal controls
• Oversee the investment portfolio and handle cash management needs
• Mange the property and casualty insurance
• Manage the benefit programs offered
• Execute agreements as appropriate
• Create and implement a marketing strategy to promote WCCP, the staff, and the community
• Guide and inform families and the community about our childcare services
• Create and improve workflows, processes, and systems
• Collaborate with the Director of Childcare Operations to improve procedures for registration
and enrollment of students with the goal of accepting as many children as our licensing
allows
• Oversee technology and the maintenance of the WCCP website, ensuring that information is
always clear and timely, that the website improves as new and appropriate technology
becomes available, and that WCCP has a positive presence on social media outlets.
• Create and maintain a budget for WCCP, including any future capital projects
• Create and sustain an on-going fund-raising process
• Research and apply for any grants that may be applicable to WCCP
• Oversee the maintenance of the building and grounds
• At least two days prior to each Board meeting, provide the WCCP Board with monthly
overviews of financial, administrative, marketing, fund-raising, buildings & grounds, and
community outreach
• Attend Community events and join appropriate committees and/or boards
• Collaborate with the Director of Childcare Operations to plan and implement a school year
calendar for families and staff, in coordination with the local school system
• Be proactive, take initiate, add value

Staff Development and Supervision
• Encourage, support, and provide opportunities for team building and collaborating
• Supervise and oversee the work of the Administrative staff by conducting an annual
evaluation for each person, collaboratively setting goals for each, and reviewing progress
toward those goals
• Collaborate with the Director of Childcare Operations to develop and maintain a staff
handbook of rights, responsibilities, and expectations, reviewing and revising as necessary
and appropriate at least annually
Community and Family Outreach
• Develop opportunities to promote WCCP to potential families and the community,
participating in community engagement as appropriate
• Collaborate with the Director of Childcare Operations to plan, guide, and participate in an
enrollment plan which offers families tours of WCCP and opportunities to ask questions
before enrolling their children.
• Provide virtual touring/registration options for families during unforeseen circumstances
• Collaborate with the Director of Childcare Operations to offer families an annual survey and
the opportunity to respond to questions about their satisfaction with the programs,
curriculum, and daily practices/routines at WCCP; document these responses and use them
to guide future planning

PHYSICAL DEMANDS
Communicate verbally in-person, by phone, and by written means, typing, visual acuity, and eye/hand
coordination. Must be able to lift 50lbs.

Job Type: Full-time, salary position
Benefits:
• Employee childcare discount
• Paid time off that includes vacation days and sick days
Schedule: Flexible to meet the demands of the Center, normally Monday-Friday during the day, but also
requires some evenings and weekends related to monthly Board meetings as well as community
engagement

Waverly Child Care and Preschool is an Equal Opportunity Employer of
Minorities/Females/Veterans/Disabled and other protected categories.

To apply for this job email your details to waverlychildcarecenter@msn.com